Data Centre Relocation
From small moves to large end-to-end projects, Sunspeed are established Data Centre Relocation specialists. We deploy Data Centre expertise and an industry-leading process guaranteed to deliver on your objectives.
We will take ownership of major workstreams, including the physical move, the design of destination infrastructure, and the project management overlaying the project. We use specialist tools and packing materials, and operate a fleet of specialist computer-spec vehicles operated by a team of experienced IT-Engineers. Our project management capability is designed to de/risk the migration process and ensure your destination environment is robust and fit-for-purpose.
Server Relocation
- INFRASTRUCTURE DESIGN
- PROFESSIONAL SERVICES OPTIONS
- DEDICATED PROJECT MANAGER
- INFRASTRUCTURE AUDIT
- SPECIALIST IT-SPEC VEHICLES
- STRUCTURED CABLING DESIGN / INSTALLATION
- FULL PROJECT CO-ORDINATION
- EXPERIENCED IT ENGINEERS
- EXTENSIVE SECURITY OPTIONS
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Our Process
In this stage, we get to know your challenges and objectives in detail. We will work with you to define the scope of work, and the different work-streams and accountabilities Sunspeed will manage for you.
We will engage in a process of refinement, discussing each project element in detail. This allows us to issue a Provisional Proposal that provides an estimated cost from which to estimate final project budget.
Following on from this, we will also perform a Site Visit, to get eyes on your environment and validate any assumptions made. This enables a Final Proposal against which a PO may be raised and the project kicked into action!
Project Management: We will attend a Project kick-off call and create the Project Initiation document, which specifies the approach and outlines the project plan.
Audit: We will conduct a thorough audit of your current environment, capturing hardware and connectivity data. This information will be compiled into our bespoke Infrastructure Planner tool which will be used to design the destination infrastructure.
RAMS & Site Survey: We will also conduct site surveys of both source and destination sites, and produce Risk Assessment and Method Statements (RAMS) to ensure the physical movement of the devices is safe and efficient.
We will own the design of:
- Detailed Migration Plan including: timings, Equipment Prioritisation, Logistical constraints, 3rd Party Co-ordination, escalation routes, risk mitigation.
- Infrastructure Plan and equipment intention; this defines how the new environment will look, any existing equipment to be decommissioned and any new equipment to be introduced.
- At your request, we can also own: Rack Capacity Planning, Containment Solutions, Rack/Room Layout and Structured Cabling Design.
To ensure seamless on-the-day activities, we will undertake a series of preparation activities:
- Labelling of cables and equipment for on-the-day reference.
- Delivery of a Pre-cable, an exercise involving the dressing of cables ahead of equipment installation to reduce time needed to reconnect on-the day, consequently reducing downtime. This also allows for advanced troubleshooting.
- Co-ordination of third parties and security/access arrangement.
- Preparation of a rollback plan if requested.
The main workstream, delivery involves the on-the-day Relocation. This process will follow the migration plan created by our Project Delivery Manager, and will include the following deliverables:
- Following shutdown, disconnection of all remaining power/PRO/Fibre and Copper cabling.
- De/racking of equipment and placing into secure flight-cases.
- Secure Transport.
- Re-racking of equipment.
- Final connection of pre-installed cables.
- Installation of specialist/PRO cables.
- Handover support.
Once the source site has been successfully migrated, we will also own the Asset Disposal of any redundant equipment.
We are able to offer Certified Data Destruction for any data-bearing assets. Providing on or off-site shred of HDD/SSDs down to 2mm.
We can also perform WEEE Licensed recycling of equipment.
If you are seeking to maximise value, we can also perform equipment re-sales with 50% revenue return.
Once your equipment is fully situated, Sunspeed can offer ongoing support in the form of Data Centre Management. This is a bespoke service designed to reduce operational risk, deliver predictable outcomes and ensure your Data Centres remain aligned to your evolving business objectives. You can read more about this here.
Frequently asked questions
Established & Trusted – With 30+ years of experience, Sunspeed has delivered thousands of specialist IT move projects. We support many of the UK’s Data Centres, Large Service Integrators and IT Resellers and are trusted by organisations small and large across both the private and public sectors.
Safe & Secure – At Sunspeed, our experienced and security cleared engineers can coordinate all your logistical needs as well as deliver the technical requirements for any server relocation, from small moves to large data centre projects.
Project Coordination – No matter the size or scope, a dedicated project coordinator is assigned to all projects. As the main point of contact whilst a project is in delivery, the project coordinator is responsible for coordinating site surveys, scheduling, briefing the engineering teams and organising the logistics.
As standard, Sunspeed offers Freight Liability Insurance based on the RHA 2009 Terms & Conditions at GBP 1,300 per tonne. If increased cover is required, Sunspeed is able to provide All Risk Goods in Transit Insurance. Our Goods in Transit Insurance is one of the most comprehensive policies on the market. We are able to provide Goods in Transit insurance cover with no single item limits.
If you just need us to relocate equipment from A to B safely then no problem. If you would like us to do the de/re racking then that’s fine too.
Equally, if you’d like us to run the whole project from ‘end to end’ then we are here to help. We can complete hardware and cable trace audits, create the rack plan and patching schedule design, supply cables and manage the installation of the all the cabling around your relocation. Often for large projects we deliver a ‘pre-cable’ to complete as much of the cabling ahead of the relocation as possible. This allows for advanced troubleshooting but also enables an efficient relocation process on the day of your IT move.
- Hard-sided, air-ride vehicles.
- Specialist packaging incl. flight cases.
- Protective flooring and spreader plates.
- Server lifters & stair walkers.
- An experienced team of in-house engineers who are familiar with how best to pack and relocate sensitive IT / technical equipment.
- Best practice approach – i.e. 2 x engineers for de/re racking.
We’re glad you asked – we operate a fleet of top of market vehicles that are not only functional but look great too!
- All our vehicles are hard sided, with sealed cargo areas.
- Cargo areas are locked by additional deadlocks.
- All vehicles have GPS tracking, with client log in via portal.
- All vehicles have panic buttons which can be programmed to notify stakeholders as required.
- Large vehicles fitted with air ride suspension.
- Large vehicles fitted with full closure platform tail lifts.
Yes – absolutely! Our ‘Internal Moves’ service falls within our ‘IT Engineering’ section of our website since it doesn’t involve any transport. You can find out more information here: Sunspeed Internal Moves
We’re a physical IT services company and we offer a variety of services. We can help with Secure Desktop IT Relocation, IT Equipment Installs, Data Centre Cabling, Technical Logistics, Data Centre Cleaning & International IT Shipments as well as Asset Decommissioning and IT Recycling.
We are confident you still have a number of questions. Can priority equipment be moved and cabled first (yes)? Do you have standby and equipment rollback options (yes)? Can I split my equipment over two or more vehicles (yes)?
Pick up the phone and speak to us – our friendly and experienced staff are here to help you make good decisions when it comes to planning your IT relocation project. You can reach sales on: +44 (0) 1252 377 027 or via our enquiry form.
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