Background
A prominent London law firm required the relocation of their 80-person office from a multi-floor building in eastern central london to a Soho location. With a largely digital operation, the move focused on IT assets containing client- and case-sensitive data, making security and careful handling the top priorities.
80 x
User workstations
THE CHALLENGE
The relocation was planned for early February under a tight timeline and limited notice. Each workstation included laptops, dual monitors, docking stations, phones, headsets, keyboards, and mice which needed full set-up and configuration at the destination site.
The firm needed a solution that would ensure secure transport, minimise risk of data exposure, and deliver fully operational systems at the new site. Weekend relocation was considered to reduce disruption, though the exact date was initially unconfirmed, adding logistical complexity.
0hrs
Unplanned downtime.
OUR SOLUTION
Scope of work:
- Secure relocation of 80 workstations containing sensitive client data.
- Handling and transport of all IT equipment, including laptops, monitors, phones, and peripherals, with strict chain-of-custody procedures.
- Coordination with the firm’s IT partner to ensure devices were immediately operational in the new location while maintaining data integrity and security compliance.
A security-focused relocation plan was developed, with each workstation individually assessed, packed, and transported under controlled procedures.
Strict chain-of-custody protocols were implemented for laptops and storage devices to prevent any risk of data loss or exposure.
OUTCOMES
- Staff experienced minimal downtime, with fully operational systems on arrival.
- Chain-of-custody and IT security procedures maintained complete control of sensitive client data.
- The relocation was completed efficiently despite the tight schedule.
- All 80 workstations were relocated securely without any data breaches or loss.
DISCOVER HOW WE CAN SUPPORT YOU
Sunspeed has been providing IT services for over 30 years. We are industry leaders in transformation projects such as Data Centre Relocations, and provide a comprehensive package of services to deliver you control of your physical IT infrastructure. Reach out today to discover how we can support you: