Case Study: Workplace Transformation for Business Advisory Firm

Sunspeed provided relocations and deployments across the customer’s workplace environments.

Background

A UK-based professional services organisation engaged us to support a multi-site workplace consolidation programme. The objective was to reduce operational expenditure, align office footprint with real occupancy, and enable flexible working without disrupting day-to-day operations.

The programme covered multiple regional offices and required tightly coordinated moves, decommissioning, storage, and redeployment of IT assets across several phases.

100 x

User workstations

The Requirement

The client faced three core challenges:

  • Overprovisioned office space following changes in working patterns.

  • Inconsistent utilisation of IT and workplace assets across locations.

  • Zero tolerance for downtime, particularly during critical move days.

All activity needed to be executed within strict time windows, including single-day migrations, while maintaining business continuity.

0hrs

Unplanned downtime.

The Solution

.We designed and delivered a phased workplace transformation plan focused on consolidation, reuse of assets, and accurate alignment to current occupancy.

Key elements included:

  • Detailed pre-move planning and asset validation

  • Single-day office exits to minimise disruption

  • Secure storage to enable staged redeployment

  • Floor-walking support to stabilise users post-move

  • Close coordination with third-party furniture providers

The approach prioritised reuse of existing equipment, reducing unnecessary spend on new hardware while maintaining a consistent user experience.

Phase 1 – Regional Office to Flexible Workspace

  • Single-day disconnect and relocation of 33 fully equipped workstations.

  • Monitors, docking stations, and a shared printer redeployed.

  • Post-move floor-walking support provided to ensure user readiness.

Phase 2 – Regional Office Decommissioning to Storage

  • Decommissioning of surplus workstations.

  • Assets securely packed and transferred to central storage.

  • Enabled future redeployment rather than disposal.

Phase 3 – Office Reconfiguration and New Desk Deployment

  • Coordination with furniture installation partner.

  • Delivery and deployment of 81 curved ultrawide monitors with integrated docking.

  • Desk-side setup, testing, and user support.

  • Full removal of packaging to leave the site operational and clean.

Phase 4 – Consolidation to London Hub

  • Decommissioning of flexible workspace assets.

  • Retrieval of stored equipment.

  • Delivery of boxed workstations to a central London office for future use.

The Outcome

  • Reduced office footprint, directly lowering ongoing property and facilities costs.

  • Improved asset utilisation through structured reuse and redeployment.

  • Zero unplanned downtime during critical move windows.

  • Scalable workplace model supporting future change without repeat disruption.

DISCOVER  HOW  WE  CAN  SUPPORT  YOU

Sunspeed has been providing IT services for over 30 years. We are industry leaders in transformation projects such as Data Centre Relocations, and provide a comprehensive package of services to deliver you control of your physical IT infrastructure. Reach out today to discover how we can support you:

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