19.01.15

IT Relocation: Things to Consider

Companies invest heavily in the best IT infrastructure and maintenance professionals they can afford, and yet when it comes to relocation - arguably the most critical time period in a server’s life - often they look for the cheapest option. Our advice would be to take the same approach you take when purchasing your hardware in the first place - don’t look for the cheapest option, look for the best possible solution. When talking about moving your business critical IT hardware, the true cost has to be the cost of getting it wrong!

Things to consider:

Insurance

It is more than likely that companies don’t have the correct level of insurance cover whilst relocating their own IT hardware. Make sure the relocation company you use has the correct insurance in place.

The right tools for the job 

  • Air-ride vehicles.
  • Anti-static flight cases to transport servers and desktop PC’s.
  • Stair-walkers to safely relocate your server racks through site obstacles.
  • Protective flooring to reduce the risk of damage to your IT environment.
  • Specialist packing materials.

Complexity

Remove as much complexity as possible by choosing a relocation provider who can use their technical expertise to de/re rack your equipment and provide pre-patch solutions at the delivery site. Why work hard to co-ordinate multiple teams (internal or external) when you can have it all taken care of by one provider?

Teams 

Whether you decide to move your hardware yourself or contract in a specialist relocation company, ensure that there are an appropriate number of people involved. Too few people lifting a device which is too big or too heavy, is risky- for the hardware and for the individuals. Here are some rough guidelines:
  • If a device weighs more than 30KG = Two people.
  • Populated server racks = At least three people.
  • Unpopulated server racks = Two people.
When comparing quotes, make sure you are comparing like for like. Check how many people will be involved. A quote may appear cost effective, but if the reason for this is not having the appropriate number of people completing the work, it’s probably best to steer clear.

Security

If your IT equipment is of high value, you may require an additional level of security. It is worth taking the time to look around for secure options. Things to look for can include:
  • Security Clearance.
  • Dedicated Service (Not transported with another companies equipment at the same time).
  • GPS Tracking.
It is often the case that businesses simply aren’t aware that specialist IT relocation companies exist. Physically moving equipment can be done by anyone, but with so many variables to control, the chances of something going wrong dramatically increase when it’s not done by a team of professionals – specifically trained to handle sensitive IT equipment and who have the skills and attention to detail to minimise the risks.